CPMT/Conference Sponsorship Relationships

CPMT Vice President, Conferences:  Jean Trewhella    

The CPMT Society partners with a number of organizations, such as research institutes, universities and other technical groups, to bring a strong and comprehensive set of technical meetings to its members and the profession.

Several types of sponsorship relationships exist:

Sole Sponsorship
Sole sponsorship indicates full and sole CPMT involvement in the conference, including responsibility for the technical, financial, publicity and administrative aspects of the conference. CPMT sponsored conferences must have the IEEE logo and name included in the conference title and all conference publications and announcements. CPMT is solely responsible for all local arrangements, exhibits, publicity, public relations and publications.

As a result of sole sponsorship, the CPMT Society and/or its representatives will:

• approve the conference
• receive the surplus or be liable for any deficit resulting from the conference
• be responsible for assuring the timely resolution of any legal issues
• be responsible for issuing any loans that the conference might need and assuring subsequent repayment
• be responsible for proper usage of the IEEE name and Master Brand.
• planning the scope of the technical program, organize panel discussions, invite special speakers and review and select contributed papers.
• be involved in preparing the conference budget, monitoring the financial affairs and ensuring timely submission of the final financial report.

IEEE sponsored conferences are financially accountable to the CPMT Society and to IEEE Headquarters.
IEEE owns all rights of IEEE sponsored conferences, including but not limited to conference name, copyrights, and/or logo.

Co-Sponsorship
Co-Sponsorship indicates a shared involvement among several entities, one of which is the CPMT Society. Co-Sponsorships are between multiple IEEE entities or at least one IEEE OU and an outside not-for-profit organization.

Note: IEEE Organizational Units engaged in conference sponsorship may not enter into any type of sponsorship arrangement with a for profit organization.

Co-Sponsorship indicates a shared and significant involvement in the technical, financial, publicity and administrative areas of the conference. Co-Sponsored conferences require a Memorandum of Understanding which explicitly defines the relationships between the sponsoring organizations.

As a result of co-sponsorship, the CPMT Society will

• approve the conference
• receive a portion of the surplus or be liable for a portion of the deficit resulting from a conference (portion based on predefined co-sponsorship percentage)
• be responsible for assuring the timely resolution of any legal issues
• be responsible for issuing any loans that the conference might need and assuring subsequent repayment
• be responsible for proper usage of the IEEE name and the Master Brand in all conference publications and announcements

Technical Co-Sponsor

Technical Co-Sponsorship indicates direct and substantial involvement by the CPMT Society solely in the organization of the technical program. The CPMT Society receives an Administration Fee, but otherwise has no involvement in financial management the conference and doesn't share in the surplus/is not liable for any deficit. Technical co-sponsored conferences require a Memorandum of Understanding which explicitly defines the relationships between the sponsoring organizations.

Request CPMT Technical Co-Sponsorship

As a result of technical co-sponsorship, the IEEE Organizational Unit(s) may:

• be involved in encouraging members to submit papers and attend the conference.
• assist in publicity through the availability of the appropriate IEEE Organizational Unit(s) mailing lists.
• not use the IEEE name in the conference title
• use the IEEE name and/or Master Brand in conference publications and promotional materials as appropriate
The involved IEEE Organizational Unit(s) may wish to negotiate a variety of issues with the sponsoring organization, including registration fees for IEEE members, possible post-conference sales of proceedings through the IEEE Conference Publication program, and other issues